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| Memorandum and Articles of Association format |
In the name of ALLAH, the most beneficent, the most
merciful
Memorandum
of Association
Under
the Societies Registration Act XXI of 1860
- The Name of the Society is : SAGHEER
FOUNDATION
- The Registered office: Flat
No.2,2nd Floor,
- The objectives for which the
society is established:
1.
To
open and run institutions of learning schools, colleges and to plan, develop
and establish educational/training institute like libraries/reading rooms for
the members and general use of public.
2.
To
establish free healthcare facilities for disadvantaged people especially in
mental health, drug addiction, blood transfusion(Blood Bank)
3.
To
print books, periodicals, newspapers, pamphlets, leaflets, banners, posters and
to adopt all those measures which may be considered desirable for the promotion
of the objects society or any of them.
4.
To
encourage, promote, support or arrange symposia, seminar, lectures, classes, demonstration
and exhibition to advance the objectives of the society.
5.
To
print publish, issue, circulate carry awareness campaign regarding education, health
support for children and widows.
6.
Poverty
alleviation through preparation of individuals.
7.
To
establish ,build, setup and manage computer training institute in the field of
information technology
8.
To
undertake in any other manner, the diffusion of useful knowledge.
9.
To
provide free uniform and educational facilities to needy and deserving
students.
10.
To
establish clinics, hospitals and fieldwork in healthcare sector and to conduct
awareness programmes through pamphlets, brochures, banners.
11.
To
hold exhibitions, health awareness programs.
12.
To
provide vocational training with special emphasize to women health and
education.
13.
To
establish the setup regarding the legal aid of the destitute and disadvantaged
people especially women.
14.
To
adopt all sorts of measures for the betterment and welfare of wildlife.
15.
To
setup the institution for boarding, lodging and counseling of old age citizen
and continue for their betterment and care.
16.
To
support the working women in any manner whatsoever in the male dominant society
and help them by providing shelter and care in separate institution
17.
To
do all sorts of act and adopt such measures to stop or reduce child labour in
society.
18.
To
assist the public regarding their right being consumer under the prevalent laws
of the country.
ARTICLES
OF THE SOCIETY
Name of the
Society is SAGHEER FOUNDATION
Registered
office of the foundation is situated at: Flat No.2,2nd Floor,
1. Membership
i. Qualification
Any person may become a member of the foundation if he:
(a)
Subscribes
to the objectives of the foundation.
(b)
Is
recommended by Executive Council.
(c)
Has
paid his membership fee specified by the
Educational council.
ii. Disqualification
A person shall cease to be a member of the foundation upon
(d)
Death
(e)
Resignation
(f)
Incapacity/
corruption
(g)
Expulsion
by a resolution of the Executive Council.
(h)
His/
her failure to pay annual membership fee or any other fee or dues specifies by
the Executive Council within a period of three months from the date of being
due for payment.
2,(a) Honorary Member
A person who has made communicate, contributions
to promote aims and objects of the society which have been recognized by the foundation
and a person who donate vehemently for promotion of objectives and considered and
approved by Executive Council may be given the status of a member of the
Foundation however, he/ she will not have the right to vote.
(b) Ex-Officio Member
Any employee of the foundation or any prominent person or
/ and agreeable can be nominated as Ex-Officio Members by the Executive
Committee. He will not have the right to vote.
3.
Register of Membership
The Foundation shall
maintain a register of membership in which the name and address of every members
shall be entered on the following prescribed format
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Sr. No. |
Name with
father’s name |
Address |
Status |
Subscription
report |
Period |
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4. Management
and Administration
The
management of the foundation shall vest the following bodies.
(a)
Executive
Council
(b)
General
Council
(c)
Board
of Governors
5. Executive
Council.
(a) The general council who shall control and manager the affairs of
the foundation will elect the
Executive Council.
(b)
The
number of members of Executive Council shall not be less than seven or the Executive
Council may determine as it would be increased according to the foundation’s
requirements.
(c)
The
Executive council shall hold office for three years. A retiring office bearer
shall be eligible for contesting election..
(d)
Executive
council shall have the right any casual vacancy
arising out on to the Executive Council in the annual meetings or meeting held
in accordance with rules and regulations of the foundation by majority of the
vote.
(e)
To
ensure that funding is available to support to on going running and unkeep of the
projects and is used in an appropriate manner, consistent with.
(f)
Ensuring
the sufficient, qualified and trained staff is employed to run the project.
(g)
The
Executive Council shall consists on the following office bearers.
(h)
The
Executive Council shall consists on the following Office Bearers:
·
President
·
Vice
President
·
General
Secretary
·
Joint
Secretary.
·
Secretary
Information.
·
Finance
Secretary.
Power and duties of Office Bearers:
1. President
Provided that Sajid Rehman Qureshi will be the first
president.
i)
In
case of his inability or any other cause, if he is unavailable to perform the
function of his office and Sajid Rehman Qureshi is alive, he will hold the
charge of the President.
ii)
Will
preside the meetings of the foundation.
iii)
Will
be the Chief Administrator of the foundation.
iv)
Can
call or adjourn any meeting according to the prevailing circumstances.
v)
Shall
appoint, remove, dismiss and retire the employees of the foundation and pass
orders regarding their pay, leave promotion, demotion, suspension, dismissal
etc. subject to the approval of the Majority of the Council and the decision of this body shall be final and
not challengeable in any court of law.
2. Vice
president
i)
The
Vice president will act as president in absentia of President will assist the
president in performance of his duties.
3. General
Secretary
i)
Will
act as General Secretary.
ii)
Will
be the Incharge of the office of the foundation.
iii)
Will
write down the minutes of the meetings of the foundation.
iv)
Will
keep up to date record of the proceedings of the meetings and get it signed by
the members of the foundation.
v)
Will
correspond with the government officers or other agencies.
vi)
Can
exercise special opinion/ power in case of equal votes.
vii)
Will
sign the important papers and accounts books.
viii)
Will
conduct the administration as well as teaching of staff.
ix)
He
will also take the decision of purchase and other important decision.. He also
have rights to appoint the staff of the foundation.
4. Finance
Secretary:
i)
Will
maintain correct and up to date accounts of the foundation.
ii)
Will
disburse pay to the staff.
iii)
Will
collect donations, subscription and etc from the members of any kind/ non-members
and will issue proper receipts in token thereof.
iv)
Will
prepare the Account books and keep relevant record in his safe custody.
v)
Will
prepare balance sheet, income and expenditure statement of the foundation and
will put it before the Auditor appointed by the Executive Council in Annual
General Meeting.
5. Joint
Secretary
(i)
Will
assist the General Secretary in performance of his duties
(ii)
Will
maintain the files of record.
6. Secretary
information.
i) Will be
responsible to make arrangements in consultation with the Executive Council for
function and perform other cultural, literary and similar allied duties
required for
the
benefit of the foundation.
ii)
Will
supervise the publications of the periodicals of the foundation and will also
arrange the publicity and activities of the forum.
6. General
Council
All the members
of the foundation having the right for casting vote in the course of election
shall form the General Council.
7. Powers
and duties of General Council.
i.
To
elect the office bearers/ Executive Council.
ii.
To
consider and approve the annual reports of Executive Council.
iii.
To
approve development plans/ new project and monitor their implementation.
iv.
To
assist the Executive Council in performance of duties.
v.
To
delegate all or any its powers to such other committee (s) and member (s) as it
may consider suitable.
8. Board
of Governors
1.
The
Executive Council constitute a Board of Governors
of the foundation.
2.
The
Executive council may seek advice from the board of governors on such matters
as it may deem fit.
3.
The
Board of Governors shall consist of 7
members.
4.
The
Board of Governors may attend the meetings of the foundation.
5.
The
Executive Council may entrust the management of its constituent projects of any
of there department to a member of Board
of Governors on such terms and condition deem fit
6.
The
Executive Council may constitute and appoint such committees from the Board of
Governors, as it may deem necessary for such purpose and such terms and
conditions as it may determine.
9. Sources
of income
The
following are the sources of income of the foundation:
i.
To
receive membership fees, subscription, contributions, donations aid, grant and funds
by way of capital or income or whether occasional or recurring from members,
students and from any foundation, institution and the institutes affiliated with
the foundation.
ii.
To
receive endowments, charities and donation, grants and aid from any person, body,
institute and from any government agency
(National and International) for the furtherance of funds of the foundation.
iii.
Donations
from Government and Non-Government Donor organization.
iv.
Funds
raising campaigns.
v.
Income
Generating projects.
vi.
Investment
and saving schemes etc.
vii.
To
do such other activities that may promote the objectives of the society and
also be useful to social welfare and economic uplifting of the beneficiaries
and masses as may be determined.
10. Election
i.
The
election of the foundation/ executive council/ officer bearer will be held after
every two years.
ii.
The
members of the Executive Council/ Office Bearers are eligible for re-election.
iii.
The
presence of the candidate is essential during the election or in his absentia
his written consent for election shall be necessary.
iv.
One
member has only one vote.
v.
The
electorate shall cast their votes only in person and not through proxy.
vi.
If
any member is sick or gone outside the country can cast his vote through proxy
or by telex which should reach 24 hours before holding the election.
vii.
Balloting
of the procedure unanimously decided by the Executive Council shall hold the
election.
viii.
Any
office bearers can be change with the majority of the members and not be
challenged in any court.
11.
Accounts and Audits.
The
audit committee will audit annual financial transaction s. The qualified Chartered
Accountant can also be hired if needed, for the purpose of audit.
12.
Bank Accounts:
The
funds of the foundation will be kept in a scheduled bank in the name of
foundation and in other cities as per requirements. Bank account will be opened
and operated by President, Vice President and General Secretary or any tow of
them.
13.
Indemnity
The
members of the foundation and the functionaries of the foundation shall be
indemnified by the foundation against all losses, damages and expenses occasioned
by any error of judgment or oversight in their duties of office. The Foundation shall also indemnify
the against all expenses necessarily incurred by them in the defense of any
action, suit or proceedings in which any of them are made parties by reason of
being or having been office bearers of the foundation and functionaries of the
foundation.
14.
Meeting.
i.
The
annual General Meeting will be held in the month of June every year.
ii.
The
president can convene an emergent meeting at any time within 24 hours notice.
iii.
The
general meeting can be convened at the
request of Executive Council or 1/3rd Member of the society.
iv.
The
meetings of the Executive council will be held as and when necessary with the
permission of president.
v.
Voting
will be held by show of hands but incase of objection, the president can order
for balloting.
15.
Meetings and Executive
Council
i.
The
members of Executive Council shall hold meetings after every three months to
determine the ways and means for satisfactory completion of projects.
ii.
The
president can convene an emergent meeting at any time within 24 hours notice.
iii.
All
the decisions of Executive Council shall be made 2/5 majority of the members in
due consideration of the objective of the foundation.
16.
Meeting of Board of
Governors.
i.
The
Office Bearers of the Board of Governors shall meet at least once in year.
ii.
The
Board can convene an emergent meeting with the approval of president of the
Executive Council for the consideration of assignments/ job describes assigned to
the Board.
iii.
The
members of the Executive Council can participate in the meeting of the Board of
Governors. The president of the Foundation will chair the meeting.
iv.
All
the business so assigned shall be transit in the meeting and 2/3rd majority
shall take the decisions in this respect.
17.
Quorum
The quorum for the meeting will be 2/3rd .
18.
Amendment to the rules
and regulations.
All
amendments to the rules and regulations will be affected with the approval of
3/5th majority.
19.
Vote of no confidence.
Vote of no confidence against any office bearers of the
foundation will be passed by the executive council members at least 2/3rd majority and after that the
same will be approved in the general council meeting.
20. Dissolution.
In the event of dissolution of the
foundation, the assets after meeting its abilities shall be transferred to any
other society registered under the Foundation
Registration Act XXI of 1860.
We the
undersigned being Office Bearers certify that the aforesaid articles, rules and
regulation are correct.
__________________ __________________ __________________
President Vice President ` General Secretary
